All mobility participants must always consult the Erasmus+ Outgoing Mobility Participant Checklist regarding the documentation to be submitted to the CyI Erasmus Office and the corresponding timeline.

Before

Successful applicants receive an email from the Erasmus Office informing them on the process and necessary documentation to be sent to CyI Erasmus Office.

1. Invitation/Acceptance letter from the receiving institution

2. Learning/Mobility Agreement (completed and signed by the participant, sending and receiving institution)

3. Evidence of adequate insurance coverage abroad for the entire duration of the mobility:

a) Health insurance (compulsory for all types of mobility)
For intra-European mobiltiies, it is recommended that EU participants are in possession of a European Health Insurance Card. This is a free card that gives access to medically necessary, state-provided healthcare during a temporary stay in any of the 27 EU countries, Iceland, Liechtenstein and Norway. More information on the card and how to obtain it is available here. Please note that this coverage may not be sufficient for all situations, for example in case of repatriation or special medical intervention. In that case, a complementary private health insurance may be needed.

b) Accident insurance, covering damages to yourself at the workplace, death, repatriation expenses, permanent disability (compulsory for traineeship/training mobilities)

c) Liability insurance covering damages you may cause at the workplace; third-party liability (compulsory for traineeship/training mobilities)

d) Insurance against loss or theft of documents, travel tickets and luggage (not compulsory but recommended)

4. Grant Agreement (prepared by Erasmus Office)

5. Request for Leave of Absence for Business Travel (download form from Procurement Hub)

6. Tickets invoice

7. Payment Acknowledgement (for students receiving 80% before the start of the mobility)

During

Participants must immediately inform the Erasmus+ Office about any changes in their study/training/teaching plan. All changes have to be recorded in the Learning/Mobility agreement.

After

Upon their return, participants have to send/complete the following documents:

1. Traineeship/Teaching Certificate (issued by the receiving institution)
2. Learning/Mobility Agreement ("After the mobility" section completed and signed)
3. Travel evidence (boarding passes)
4. Copy of transcript of records (issued by the receiving institution for student mobilities for studies)
5. Participant report (the link to the form will be sent automatically through the Erasmus Beneficiary Module - this is a pre-requisite for the payment of the full grant amount)
6. Reimbursement form (download form from Procurement Hub)
7. Payment Acknowledgment

Financial Support

All mobility participants are eligible to receive an Erasmus+ grant, which consists of:

1. A travel support grant
2. An individual support grant

1. Travel Support

The travel support grant amount is fixed and is calculated based on travel distance between the sending institution and the venue of the mobility activity. Travel distances are calculated using the distance calculator supported by the European Commission (the distance of a one-way travel is used to calculate the grant for the round trip).

2. Individual Support Grant

Students

Staff

Staff receive a daily amount depending on the country of the receiving institution. The amounts are determined by the CyI Erasmus Office in accordance with the minimum and maximum ranges provided by the European Commission.

Top-ups for Participants with Fewer Opportunities

Terms for Approved Mobilities

• No other contribution from EU funds can be associated with the Erasmus+ mobility.
• Change of the dates of the mobility is possible if sufficient justification is provided. The deadline for changing the dates of a mobility is min. 2 months before the originally planned starting date of the mobility or the new date (whichever comes earlier).
• Requests for the change of dates of the mobility submitted later than 2 months before the date of the mobility will result in the cancellation of the mobility.
• Cancellation of the mobility by the participant without serious justification later than 1 month before the planned date will result in non-eligibility of the participant for applying in the next call for applications.
• Interruption of the mobility is allowed only subject to approval from the CyI Erasmus Office. Interruption of the mobility will only be considered for serious reasons.If known in advance, an interruption period must be communicated before the mobility begins and must be documented in the Learning Agreement. Interruption periods include activities unrelated to the traineeship, such as attending a conference in a country other than the hosting one.