All mobility participants must always consult the Erasmus+ Outgoing Mobility Participant Checklist regarding the documentation to be submitted to the CyI Erasmus Office and the corresponding timeline.

Before

Successful applicants receive an email from the Erasmus Office informing them on the amount of the Erasmus+ grant they will receive (please check the information on financial support below) as well as on the documentation to be completed and be sent to CyI Erasmus Office.

1. Invitation/Acceptance letter from the receiving institution
2. Learning/Mobility Agreement (completed and signed by the participant, sending and receiving institution)
3. Evidence of adequate insurance coverage: health insurance;* accident and liability insurance (compulsory for traineeship mobilities)

* In the case of intra-European mobility, the participant’s national health insurance will include a basic coverage during their stay in another EU country through the European Health Insurance Card. However, this coverage may not be sufficient for all situations, for example in case of repatriation or special medical intervention or in case of international mobility. In that case, a complementary private health insurance may be needed.

In addition to the above, insurance against loss or theft of documents, travel tickets and luggage is recommended.

4. Grant Agreement (prepared by Erasmus Office)
5. Request for Leave of Absence for Business Travel (download form from Procurement Hub)
6. Tickets invoice
7. Payment Acknowledgement (for students receiving 80% before the start of the mobility)

During

Participants must immediately inform the Erasmus+ Office about any changes in their study/training/teaching plan. All changes have to be recorded in the Learning/Mobility agreement.

After

Upon their return, participants have to send/complete the following documents:

1. Traineeship/Teaching Certificate (issued by the receiving institution)
2. Learning/Mobility Agreement ("After the mobility" section completed and signed)
3. Travel evidence (boarding passes)
4. Copy of transcript of records (issued by the receiving institution for student mobilities for studies)
5. Participant report (the link to the form will be sent automatically through the Erasmus Beneficiary Module - this is a pre-requisite for the payment of the full grant amount)
6. Reimbursement form (download form from Procurement Hub)
7. Payment Acknowledgment

Financial Support

All mobility participants are eligible to receive an Erasmus+ grant, which consists of:

1. A travel support grant
2. An individual support grant

1. Travel Support

The travel support grant amount is fixed and is calculated based on travel distance between the sending institution and the venue of the mobility activity. Travel distances are calculated using the distance calculator supported by the European Commission (the distance of a one-way travel is used to calculate the grant for the round trip).

2. Individual Support Grant

Students

Staff

Staff receive a daily amount depending on the country of the receiving institution. The amounts are determined by the CyI Erasmus Office in accordance with the minimum and maximum ranges provided by the European Commission.

Top-ups for Participants with Fewer Opportunities

Terms for Approved Mobilities

• No other contribution from EU funds can be associated with the Erasmus+ mobility.
• Change of the dates of the mobility is possible if sufficient justification is provided. The deadline for changing the dates of a mobility is min. 2 months before the originally planned starting date of the mobility or the new date (whichever comes earlier).
• Requests for the change of dates of the mobility submitted later than 2 months before the date of the mobility will result in the cancellation of the mobility.
• Cancellation of the mobility by the participant without serious justification later than 1 month before the planned date will result in non-eligibility of the participant for applying in the next call for applications.
• Interruption of the mobility is allowed only subject to approval from the CyI Erasmus Office. Interruption of the mobility will only be considered for serious reasons.